Interactive walkthrough

See exactly how RunMedSpa runs your back-office

Walk through a typical day. See the real messages, real workflows, and real dashboard that RunMedSpa uses to handle your operations automatically.

Automated appointment reminders

Every patient gets a personalized 48hr, 24hr, and 2hr reminder sequence with treatment-specific prep instructions.

📅
Trigger: Appointment detected
Sarah M. has a HydraFacial appointment scheduled for Friday at 2:00 PM
Wednesday 2:00 PM — 48 hours before appointment
RunMedSpa Agent
Text message to Sarah M.
Hi Sarah! Just a reminder that your HydraFacial appointment is this Friday at 2:00 PM at Glow Med Spa. Please arrive 5 minutes early. For best results, avoid retinol products for 48 hours before your treatment. Reply C to confirm or R to reschedule.
Sent via SMS
🛡 Shadow mode: This message was prepared for your review before sending. Tap Approve to send.
RunMedSpa Agent
24-hour reminder — Thursday 2:00 PM
Hi Sarah! Your HydraFacial is tomorrow at 2:00 PM. Quick prep reminder: come with a clean face (no makeup), and stay hydrated today. We can't wait to see you! Reply C to confirm.
Sent via SMS
RunMedSpa Agent
2-hour reminder — Friday 12:00 PM
See you in 2 hours, Sarah! Your HydraFacial starts at 2:00 PM. We're at 123 Main St, Suite 200. Free parking in the back lot.
Sent via SMS

Instant inquiry response

Every DM, form submission, and inquiry gets an accurate, on-brand response in under 5 minutes — even at midnight on a Saturday.

💬
Trigger: New Instagram DM received
"Hi! How much is Botox? And do you offer any deals for first-time patients? I've never had it done before and I'm a little nervous lol"
Saturday 9:47 PM
RunMedSpa Agent — responded in 3 minutes
Instagram DM reply
Hey! Thanks for reaching out! Botox at Glow Med Spa starts at $12/unit, and most people need 20-40 units depending on the area. For first-timers, we offer a complimentary consultation so we can create a personalized plan and answer all your questions — no pressure at all!

Totally normal to feel a little nervous. The treatment takes about 15 minutes and most patients say it feels like a tiny pinch. Our injector, Dr. Chen, has 8+ years of experience and loves working with first-timers.

Want me to get you set up with a free consultation? We have openings this week!
Sent via Instagram DM
🛡 Shadow mode: Used treatment menu and pricing from your preferences. Matched your friendly, reassuring brand voice. Ready for your review.
📩
Trigger: Web form submission
Name: Jessica K. | Interest: Lip filler | Message: "I want my lips to look natural, not overdone. What do you recommend?"
Tuesday 11:22 AM
RunMedSpa Agent — responded in 2 minutes
Email reply to Jessica K.
Hi Jessica! Great question — natural results are absolutely our specialty. For a subtle, natural enhancement we typically recommend starting with 0.5-1 syringe of Juvederm Ultra. It adds definition and hydration without looking "done."

Dr. Chen takes a conservative approach and always starts with less — you can always add more at a follow-up if you want. Most patients are surprised at how natural the results look.

I'd love to get you in for a complimentary consultation where Dr. Chen can assess your lips and show you what to expect. We have availability this Thursday and Friday — would either work for you?
Sent via email

Review management on autopilot

RunMedSpa requests reviews at the right time, drafts personalized responses, and monitors your reputation 24/7.

Trigger: New 5-star Google review
"Amazing experience! Dr. Chen made me feel so comfortable for my first time getting Botox. The results look so natural. Definitely coming back!" — Michelle R.
Monday 4:15 PM
RunMedSpa Agent — drafted response in 1 minute
Google review response (draft)
Thank you so much, Michelle! We're so glad Dr. Chen made you feel comfortable — she loves working with first-timers. Natural results are always our goal, so it's wonderful to hear that's exactly what you got. We can't wait to see you again! ☀
Google Business Profile
🛡 Shadow mode: Personalized response using patient name and treatment context. References the specific feedback points. Ready for your review.
Trigger: New 3-star Google review
"The treatment was fine but I had to wait 25 minutes past my appointment time. Felt rushed once I finally got in." — David L.
Wednesday 6:30 PM
RunMedSpa Agent — flagged for owner attention
Google review response (draft — flagged)
David, thank you for your honest feedback. You're right — a 25-minute wait is not the experience we want for our patients, and we sincerely apologize. We're looking into our scheduling to make sure this doesn't happen again. We'd love the chance to make it right. Could you give us a call at (555) 123-4567 so we can schedule a follow-up at a time that works best for you?
Google Business Profile
⚠ Flagged: This review is under 4 stars and mentions a service issue. RunMedSpa drafted a response but recommends you review before posting. Consider a direct outreach to resolve.
📬
Trigger: 7 days after treatment — review request
Patient Amy S. had a chemical peel 7 days ago. No Google review submitted yet. Satisfaction survey completed with 9/10 score.
Automated at optimal timing
RunMedSpa Agent
Review request to Amy S.
Hi Amy! We hope you're loving how your skin looks after your chemical peel. If you have a moment, would you mind leaving us a review on Google? It helps other patients find us and means the world to our small team. Here's a direct link: [Google Review Link]

Thank you so much! We'd love to see you again for your next session.
Sent via SMS

Automatic patient follow-up

Every patient gets aftercare instructions, a check-in, a satisfaction survey, and a rebooking prompt. No one falls through the cracks.

💌
Trigger: Treatment completed
Lisa T. completed a Botox treatment (40 units, forehead + crow's feet) today at 11:00 AM
Immediately after checkout
RunMedSpa Agent — aftercare sent
Aftercare instructions to Lisa T.
Hi Lisa! Thanks for coming in today. Here are your Botox aftercare instructions:

• Avoid touching or rubbing the treated areas for 4 hours
• Stay upright for 4 hours (no napping face-down)
• No strenuous exercise for 24 hours
• Avoid alcohol for 24 hours
• Results appear in 3-7 days and peak at 2 weeks

If you have any concerns, don't hesitate to reply to this message. We're here for you!
Sent via SMS
RunMedSpa Agent — 24-hour check-in
24-hour check-in — next day at 11:00 AM
Hi Lisa! Just checking in — how are you feeling after your Botox yesterday? Any bruising or swelling is totally normal and should resolve within a few days. Let us know if you have any questions!
Sent via SMS
RunMedSpa Agent — 7-day satisfaction
7-day satisfaction survey
Hi Lisa! It's been a week since your Botox treatment. On a scale of 1-10, how happy are you with your results so far? (Just reply with a number.) We love hearing your feedback!
Sent via SMS
RunMedSpa Agent — rebooking at optimal interval
Rebooking prompt — 10 weeks later
Hi Lisa! It's been about 10 weeks since your last Botox session — this is usually the perfect time to schedule your next treatment to maintain your results. We have availability next week. Want me to book you in?

Reply YES and I'll send you available times, or reply LATER if you need more time.
Sent via SMS

Your daily operations dashboard

See everything RunMedSpa handled today. Review pending actions, approve messages, and track your practice metrics — all in one place.

app.runmedspa.com/dashboard

Good morning, Dr. Chen

Thursday, March 6, 2026
24
Actions today
3
Pending review
4.8
Google rating
12%
No-show rate
Pending review (3)
Review Response to 3-star review from David L. about wait times
DM Response to inquiry about lip filler pricing from @beautyjen
Follow-up Rebooking message for Sarah M. (Botox, 12 weeks ago)
app.runmedspa.com/dashboard/activity

Today's completed actions

21 of 24 actions auto-completed
Completed today (showing recent)
Reminder 48-hour reminder sent to Amy S. for Friday HydraFacial
Reminder 2-hour reminder sent to Jason K. for 1:00 PM Botox
DM Responded to @skincare_sara about chemical peel pricing
Review Responded to 5-star review from Michelle R.
Follow-up 24-hour check-in sent to Lisa T. after Botox

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